Technical Requirements

Snake River canoe expedition, northern Yukon (2011 Tom Clynes)

» Lighting

Tom is typically lit by a full stage wash as he comes onto the stage. He speaks for 2-3 minutes, then asks that the lights be dimmed. The house lights and stage lights are turned off completely, and Tom is then lit (dim glow) by a single light on the podium area.

Tom stands next to the podium while showing his presentation. The only lights in the room during the presentation should be the podium light and the projector. At the end of the presentation, the stage wash will come up again and Tom will move to the center of the stage to take a bow. If a Q&A is scheduled, the house lights may come up at this time.

» Digital Presentations

Tom brings his own notebook computer loaded with his images, and has adaptors to connect to a standard VGA connector. As a backup, Tom brings a CD/DVD copy of the presentation images on both KEYNOTE and POWERPOINT, which can be loaded onto a local computer with a remote-control cue light.

As a professional photographer whose images have high resolutions and full tonal ranges, Tom requests high-quality projection equipment, for maximum impact. The LCD projector should have a minimum native resolution of XGA (1024 X 768), and be adjustable for color, brightness and contrast. The brightness (Lumens rating) should be appropriate for the combination of screen size and audience size. Images are mostly 2:3 ratio, with a combination of vertical and horizontal formats.

A large screen is advisable, for the greatest impact. The screen should be placed high enough so that the entire audience can view the entire image, from top to bottom.

» Audio

Tom requests a wireless lavalier microphone, and a back-up microphone on the podium.

» Miscellaneous

Tom requests a glass of water (no ice) on the podium.

» Sound/Video Check

Tom requests that A/V personnel be available at least two hours before the presentation for a sound and video check.